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Email is the most widely used communications tool in today’s world, with over 3.5 billion active email accounts worldwide. With so many uses and high demand, choosing an email service provider that best satisfies your needs can seem challenging. Here are five top providers for small businesses looking for cost-effective options with features designed specifically for their business objectives.
It’s simpler and less expensive than ever to get a professional email address with your domain name (e.g., name@yourdomaincom). Which service is ideal for your company is determined by various factors, including the number of accounts you need and the size of the documents you send. We sifted through hundreds of business email providers to uncover the five that live up to—and even exceed—their marketing promises of being the best.
The following are the top five small business email providers:
- Google Workspace: Best business email service provider.
- Zoho Mail: The best accessible business email service links to your domain.
- Bluehost: Best for small companies just getting started since plans include everything you need to create and maintain an internet presence for one low monthly fee.
- Office 365 is a cloud-based version of Microsoft Office is ideal for companies that send huge attachments often.
- DreamHost: DreamHost is the best business email provider for unlimited email accounts and month-to-month payments.
Email Service Providers for Businesses (Compared)
Google Workspace: Best business email service provider.
Google Workspace
Pros
- It is an industry-leading corporate email service with a contemporary, user-friendly design.
- It’s pretty simple to set up and utilize.
- Security features and administrative controls that are unrivaled in the industry
- Included are the best productivity and collaboration tools.
- There are several applications and integrations to choose from.
Cons
- When compared to Office 365 is, a cloud-based version of Microsoft Office, the attachment size transmit limit is minimal.
- Bulk email cleaning tools aren’t included.
- There are no fixed-priced unlimited email services.
- Does not provide free email.
For Whom It Is Most Appropriate
- Businesses that need a single source of ultra-reliable business email and productivity tools
- Thanks to the robust security measures, those who place a high priority on protecting their email and data from hackers and viruses.
Google Workspace (formerly G Suite) is the supercharged version of Gmail for professional use. What makes Google Workspace stand out is that it not only includes top-notch professional email using your domain name, it also comes packed with modern productivity and collaboration tools from Google Docs (Google’s version of Microsoft Word) to advanced admin control and hundreds of the best third-party email apps and devices for just $6 per user, per month.
Expert Recommendation
Google Workspace pricing starts at $6 per user per month, making it very affordable, especially for such a feature-rich plan that also includes industry-leading collaboration and productivity tools in addition to email. Google Workspace also offers an enterprise-level program that offers advanced customization with pricing tailored to a business’s specific needs.
Best Business Email Provider
Zoho Mail
Pros
- Five business email addresses for free
- Built-in Marketing and analytics tools
Cons
- It is not compatible with Gmail.
- The free and low-cost options come with a small storage and attachment restriction.
For Whom It Is Most Appropriate
- Businesses with a limited budget that need no more than five email addresses
Its free plan gives you up to five accessible business email addresses and has the lowest premium email pricing on the market (only $1 per month). It’s great for people who don’t rely on email regularly but want a business email address to preserve a professional image due to limited storage and attachment size constraints on the lowest-tiered subscriptions.
Expert Recommendation
Zoho Mail is generally recognized as one of the most acceptable methods to get a free business email account, making it an excellent alternative for organizations with less than five email addresses. Paid plans start at $1 per month per user; however, the low price comes at sacrificing a large amount of storage capacity.
Bluehost: The Best Email Provider for New Businesses Establishing an Online Presence
Bluehost
Pros
- With low-cost web hosting options beginning at $2.95 per month, you can get free business email hosting.
- With costs as low as $4.99 per month, this is the best bargain for an unlimited professional email.
- Free access to third-party email services such as Gmail, Outlook, and Apple Mail
- A free domain name is also offered.
Cons
- You can’t obtain email hosting without web hosting
- The advertised pricing is based on a long-term agreement.
- There are no month-to-month options
- It does not offer a productivity suite like Google Workspace.
For Whom It Is Most Appropriate
- New businesses who wish to receive everything they need to establish an internet presence from a single source.
Bluehost is a famous web hosting company that offers a variety of features, including free corporate email. Its entry-level plan starts at $2.95 per month. It includes up to five free email addresses, as well as tons of extras like a free domain name, free SSL certificate, one-click WordPress installation, and a drag-and-drop site builder, making it a great value—especially for new businesses that are just getting started with the internet.
Expert Recommendation
Bluehost is a web hosting company that offers free business email hosting as one of its packages. Web hosting and business email in one bundle starting at only $2.95 per month, with up to five free professional email accounts. This makes it an excellent alternative for small companies looking to establish an online presence and need both web hosting and email at a low cost.
Office 365: Best option for companies that send large attachments.
Office 365
Pros
- One terabyte of cloud storage
- The Microsoft Office Suite is included.
Cons
- A one-year commitment is necessary.
- The entry-level package does not include desktop versions of Office programs.
- The cost of plans soon rises.
For Whom It Is Most Appropriate
- Law companies, architects, and design firms, for example, need a lot of storage and routinely send enormous files.
- Businesses use Microsoft’s Office productivity suite.
Microsoft 365 is the best email provider for businesses that want to use Microsoft Office 365. Though it’s very similar to Google Workspace, its entry-level plan is slightly cheaper at just $5 per user per month. It includes the Office Suite that so many know and love, as well as a massive 1TB of cloud storage via OneDrive. It’s best for businesses that need tons of storage and the Office Suite of productivity tools.
Expert Recommendation
Microsoft 365 offers competitive pricing for plans that include a ton of cloud storage—1TB, to be exact—for just $5 per month. However, its price quickly jumps up to $12.50 per month for those who want desktop access to Office apps (and who wouldn’t). For a cheaper all-inclusive version, choose Google Workspace is, a service provided by Google.
DreamHost
Pros
- Plan prices start at $1.67 per month.
- You can get unlimited email addresses for $2.95 per month with a one-year commitment.
- With their low-cost web hosting services, you get a free professional email.
- Connectivity to third-party email services such as Gmail and Outlook
Cons
- Does not contain extras like Google Workspace’s word processing capabilities
- A free domain is not included in the month-to-month options.
For Whom It Is Most Appropriate
- Businesses in need of a low-cost, no-frills email hosting solution
- Those looking for a one-stop-shop for corporate email and web hosting
- Large teams that need limitless business emails for a monthly fee
DreamHost is a top-rated web hosting provider recognized for its dependable service, but you may be surprised to learn that it also provides ultra-low-cost corporate email. You may receive month-to-month email hosting for as low as $1.67 per month, with no need for a website hosting subscription. If you require a WordPress hosting package, its low-cost web hosting options provide free email addresses for your business.
DreamHost is one of the most acceptable options for those looking for an ultra-affordable corporate email service. It provides low-cost, email-only services for $1.67 per month, providing a high-quality choice for small enterprises and solopreneurs with minimal email traffic. For a set monthly charge of $2.95 per month, it also offers unlimited email accounts and unlimited storage, making it a deal for big enterprises with many email addresses.
How Did We Pick the Best Email Services?
All organizations want email addresses that can be accessed promptly, securely, and consistently, as well as sufficient storage space to prevent messages from being bounced. On the other hand, some firms need a single email account, while others want a scalable email solution. As a result, we looked at various possibilities that might help everyone, from a solitary owner looking for a free address to a massive company with several staff.
The following are the factors we used to assess each of these providers:
- Price
- User-friendliness
- Available storage space
- Accessibility and security
- Protection against spam and viruses
- Integrations of systems
- Scalability
- Customer service
Conclusion
Businesses depend on email communication, so you need to choose business email providers that are dependable, secure, and packed with the features you need—in addition to being affordable. While the best for your business will depend on its unique needs, the best overall email provider for small to medium-sized businesses (SMBs) is Google Workspace. It’s the best value with feature-packed plans starting at just $6 per month and no contracts, so it’s risk-free.
Frequently Asked Questions
What is the best email to set up for small businesses?
A: The best email to set up for your small business would be Gmail because it is the simplest and most secure.
